2023: Tiny Systems All the Way Down

I had to read my own check-ins two times to remember all that happened this year, and I still feel like I'm forgetting something. I visited Delaware for an off-site early in the year, back-to-back trips to New York City and St. Louis with friends and family, and finally a quick trip to Plano to attend DEVUP 2023. I took on new projects, finished some of my longest-running goals, completely revamped my tracking system not once, but twice. I got burnt out, I recovered, and I completed more in a single year than I have since I started tracking my progress in late 2020.

It was a good year, defined by the systems I put in place to keep me on track both in the office and at home. The biggest theme across them was automation — if I did a task more than a few times it became a scheduled process with alerts, and I only addressed it again if I got alerted.

This website now builds when I push the source to Github. My backlog tool at work keeps track of our velocity, and beeps at me if the team might be getting overloaded. The goal is to free up the mundane so that I can focus on the things that matter, like going on one-on-ones with my team or making it to dinner on time. I could talk ad nauseam about all the little tools and scripts I've put together this year, but that's not what this article is about.

Some Tyrannical Metrics

This year is a little different than previous years, since I'm tracking goals with a focus on flow over numeric achievements. For a goal to be considered complete, it's a mix between achieving the tangible outcome and/or my own satisfaction with the progress made — subjective but effective for my purposes. For example, I definitely painted some minis this year, but those 3-4 minis don't offset my shelves full of unpainted plastic.

I completed 382 tasks, up from 260 in 2022, and 178 in 2021. Some of the metric growth can be attributed to better estimation year-over-year and making sure I'm tracking what I should, but not enough to negate the upward trend. My average velocity was 7.35 tasks/week, largely driven by the first three quarters before I needed to take a break and focus on some things at work.

Above is a bar chart of tasks I've taken on per week in 2023, and whether they were completed (green), carried over (blue), or cancelled (yellow). The red X's mark where I broke my own rules, and took on more tasks than I should've. Weeks surrounded in parentheses are where I took a vacation or had a work trip.

My goals that suffered fit into one of two categories: those hindered by my lack of an efficient workshop (painting and 3D printing) and those that required a similar kind of energy that I was spending elsewhere: storytelling vs. GMing, programming at work vs. at home, long days at work vs. my physical energy to get around.

My system for 2024 is hopefully going to address those gaps, but I think achieving my health goals is more about getting my priorities straight over anything I could put in a spreadsheet

The Content Diet

I spent a lot of time chewing through my educational courses backlog this year, but I didn't complete any of them. I had to hop back and forth between topics depending on what was going on at work, and the courses I pursued this year were pretty large (30-50 hours of content each). Still, the point of the goal was to learn, and I definitely did that!

The same is true of the educational books I read this year — an astute reader may observe that this list is no different than the one I showed in Q2. I have started a few, notably The Living Soil Handbook by Jesse Frost and Engineering Management for the Rest of Us by Sarah Drasner, but after Q2 I had switched most of my learning energy over to the courses, so finishing them will have to be a task for 2024.

My social reading list tells a similar story, with all of these books being addressed in my Q3 review except for Gosu, but only because most of the reading I did in Q4 were manga/manwha that aren't complete yet. I've recently caught up with both Jujutsu Kaisen and The Player Who Can't Level Up, and am keeping tabs on the latest from My Hero Academia as it rounds out its final arc.

My guilty pleasure this year was definitely video games — according to my 2023 Steam Review and Nintendo Switch statistics, I spent close to 500 hours playing games this year, a.k.a. roughly 1.4 hours/day. A third of that was spent in Elder Scrolls Online earlier this year, but once I hit my Aldmeri Dominion run it was time to try other games. Kingdoms of Amalur and Tears of the Kingdom made up another third of that playtime in the early months of the year, played in between ESO sessions. After that I did two runs of Baldur's Gate III (a lawful good Tav run, and a sinister Durge run) and am currently working my way through a Street Kid run of Cyberpunk 2077.

I highly recommend BG3 to anyone who's curious, it is without question the game of the year for 2023. I can also recommend Cyberpunk 2077 after the 2.0 update, I haven't faced any of the problems encountered by others during the infamous 1.0 release. In addition to the two incomplete games above, I plan to pick up more indie games next year, and have decided I'll probably give Starfield a pass.

The Crafting Corner

As discussed in my Q2 review, my biggest hobby achievement this year was finishing The Centurion's Riddle — the final saga in a roughly 12-year campaign that I've been telling with my close friends since highschool.

It was a bittersweet ending, saying goodbye to the characters and places that have lived in my head for so long, but on the other hand it feels good to be moving onto new things, and new ways to tell stories. I finished up content creation for it just this past week with Tragedy, a borderline novella-sized story that encapsulates all the plot points I couldn't fit into the ending at the table, and hints at a happy ending for my player's characters.

My Goals and System for 2024

After switching to my flow-focused approach earlier this year and getting critical about my tracking system, I had four problems with the way I organize tasks:

1. There was no concept of story points in my system, everything was sized so it's roughly 1 "point".
2. Most of my goals ran through the whole year, meaning I couldn't finish most of them until December — a.k.a. they occupied a bit of my brain space all year.
3. One week started feeling too small for a cycle, as any planning I did was easily undone by illness or an emergency.
4. The spreadsheet I use required a lot of manual labor to maintain.

I had opted for simplicity when putting my tracking system together in late 2020, and through my revisions I've tried to honor that design constraint. However, now that this is something I'm keeping an eye on pretty much daily, a few minutes of manual labor each session adds up fast.

It also meant I spent a lot of time breaking tasks down into their smallest components, even when that didn't make a lot of sense. I can break down a 3-pointer about reading a textbook by assigning 1/3 of the book to each task, but doing that to a house repair task with set cure times and contractor engagement is a little more nebulous. The new system I put together tweaks these three things:

1. I'm allowing tasks to have 1, 3, 5, or 8 points.
2. I have two kinds of goals, those that run all year (usually a habit-forming goal) and those that are definitively done by measure of a tangible objective.
3. My cycles are now two weeks long, ending on Saturdays.
4. I made a new spreadsheet with macros and helper sheets that automate all the repeatable tasks I was doing each day.

In other words, I've created Jira with fewer bells and whistles, and a UI that doesn't make me pull my hair out.

When I finished setting everything up, it just clicked for me. It was easy to start planning out my goals and assigning tasks to them, and I spent about 8 hours over this vacation building up a backlog. I bet future me is really going to appreciate it...

I'll see how I feel after a few more weeks back at work.

Wrapping Up

And that's a wrap! Sorry for the long one, 2023 was jam-packed.

I hope all is well with you and yours, and I'll see you in the next one.